Guard Industry Services

Last Updated: [Insert Date]

1. Purpose and Scope

Guard Industry Services provides identity-based investigative documentation and correlation infrastructure for licensed security and investigative operations.

This Acceptable Use Policy defines:

• Permitted uses of the platform
• Prohibited conduct
• Compliance obligations
• Professional standards required of users
• Data handling expectations
• Supervisory responsibilities

Use of the platform constitutes agreement to comply with this policy.

2. Authorized Users

The platform may be used only by:

• Licensed security companies
• Licensed private investigators
• Corporate security departments
• Loss prevention teams operating under lawful authority
• Supervisors overseeing investigative documentation

All users must:

• Operate within the scope of their professional licensing
• Act within applicable jurisdictional laws
• Follow internal company policies
• Maintain required certifications where applicable

The platform is not available for personal, consumer, or non-professional use.

3. Lawful and Professional Use

The system must be used exclusively for lawful security, investigative, and documentation purposes.

Permitted uses include:

• Recording observed incidents
• Documenting vehicles, persons, and property descriptions
• Preserving time-stamped evidence
• Conducting facial similarity review
• Performing license plate recurrence review
• Identifying possible correlations across documented records
• Supporting supervisory review and case management

The platform provides investigative tools. It does not replace professional judgment. All operational decisions remain human and discretionary.

4. Prohibited Uses

The following uses are strictly prohibited:

4.1 Unauthorized Surveillance

• Monitoring individuals without lawful basis
• Targeting individuals for personal reasons
• Using the platform for harassment or intimidation

4.2 Discriminatory Use

• Targeting based on race, ethnicity, religion, gender, sexual orientation, or protected characteristics
• Using demographic categories to initiate monitoring
• Entering biased or prejudicial descriptions

All documentation must be observation-based and behavior-driven.

4.3 Automated Enforcement

• The platform may not be used to trigger automatic detention
• Initiate enforcement without human review
• Replace supervisory decision-making
• Establish probable cause automatically

Correlation results are probabilistic and require professional evaluation.

4.4 Identity Confirmation Claims

Users may not:

• Represent facial similarity as confirmed identity
• Treat correlation scores as legal identification
• State that the system “confirmed” an individual

Approved phrasing includes:

• “Subject possibly associated with prior incidents.”
• “License plate possibly associated.”
• “Possible correlation detected.”

The system does not determine identity. It surfaces investigative signals for human review.

4.5 Data Export Abuse

• Export records without lawful purpose
• Share incident records outside authorized channels
• Distribute biometric data improperly
• Provide access to unauthorized parties

All data sharing must comply with applicable law and internal policy.

5. Documentation Standards

Users must ensure that:

• Entries are accurate and factual
• Observations are based on direct experience
• Time and location information is correct
• Media uploads correspond to documented events
• Descriptions are neutral and objective

Entries must not include speculative claims, identity assumptions, derogatory language, or emotional commentary. The system is a documentation infrastructure. Professional tone is required.

6. Facial Similarity Processing

Facial similarity tools are intended to surface possible recurrence patterns, support investigative awareness, and assist supervisory review.

Users must understand:

• Similarity is not identification
• Matches are probabilistic
• Scores do not establish legal identity
• Human review is required

Improper representation of similarity results is prohibited.

7. License Plate Recognition (LPR)

Where enabled, license plate tools may document observed plates, surface recurrence across records, and assist pattern identification.

Users must:

• Enter plates accurately
• Avoid speculative plate entry
• Confirm plate visibility before documentation

LPR outputs do not confirm ownership or legal status.

8. Global Data Network (GDN)

If enabled, the Global Data Network may surface possible cross-organization correlations and identify recurrence patterns across participating entities.

GDN does not share raw incident reports automatically, confirm identity, mandate response, or trigger enforcement.

Participation must comply with contractual agreements, jurisdictional data laws, and company policy. All cross-sector signals require professional evaluation.

9. Data Security Obligations

Users must protect login credentials, use strong authentication, prevent unauthorized access, log out from shared devices, and follow internal IT security standards.

Supervisors must ensure role-based access controls, periodic permission reviews, and prompt access removal for departing employees. Improper credential sharing is prohibited.

10. Compliance with Law

Users are responsible for compliance with local surveillance laws, biometric data regulations, data retention laws, privacy statutes, licensing requirements, and labor and employment law. Guard Industry Services provides infrastructure; legal compliance is the responsibility of the operating organization.

11. Supervisory Responsibility

Supervisors must monitor usage patterns, review documentation quality, investigate misuse, enforce corrective action, and maintain professional standards. Failure to supervise appropriately may result in suspension.

12. Enforcement and Violations

Violations of this Acceptable Use Policy may result in warning, suspension of user access, termination of organizational account, and reporting to licensing authorities where required. Severe misuse may result in permanent removal from the platform.

13. System Limitations

Users acknowledge that the system does not determine guilt, confirm identity, establish probable cause, or mandate enforcement. It is an investigative documentation infrastructure. All outcomes depend on professional human judgment.

14. Modification of Policy

Guard Industry Services may update this policy to reflect legal developments, security requirements, platform enhancements, and industry standards. Continued use constitutes acceptance of updates.

15. Agreement

By using Guard Industry Services, the organization and its users agree to operate within lawful authority, use the platform responsibly, maintain professional standards, respect privacy and civil rights, and preserve documentation integrity.